Saffron Walden Judo Club

July 2006 - Summary of General Meeting

Chairman: Allen GODDARD stated that members of the Club were doing really well at competitions and had 54 medals on the Medal Table for the first six months of the year. He said he would E-Mail Crystal Palace to get a copy of the C.D. which contains the SWJC advert (previously paid for).

Treasurer, George BROWNING said that, as of 30 June there was £1,731.05 in the Bank, plus £540.00 set aside to be paid for the hire of the hall.

Constitution - proposed amendments.

Jonathan BEST went through the Constitution and a number of changes were proposed. The Committee went through these stage by stage and a discussion took place regarding the amendments. Jonathan agreed to type up the proposed amendments which will be discussed at a later date and offered to send out the proposed updated Constitution two weeks prior to the A.G.M.

George reminded members that he and Margaet would be retiring from the Committee at the A.G.M. and hoped that members who were interested in holding a position on the main committee should let the committee know.
Allen said that they could send in a C.V. stating their interest.

Fund Raising Committee:

Allen reported that the new Fund Raising Committee was now up and running on behalf of the Committee. Michelle reported they held their first meeting on 21 June, 2006. There are five members on this Committee, these are: Dee HARBRIDGE, Sally PAYNE, Stephen WELSH, Tammy WHITE and Michelle CAMP. Michelle reported they would have their own Bank Account - Nat.West, and would require two signatures, one from the main Committee and one from the Fund Raising Committee. Michelle stated that Stephen WELSH is an Accountant and asked George if he could give figures of Annual Accounts - income/expenditure for the last three months, also statements and any financial records he may have. George agreed to do this.

Purchase of new mats:

A discussion took place regarding replacing some damaged mats and George agreed to price up seven 2 x 1, or fourteen 1 x 1 square mats and if reasonable to order these. It was stated that 1 x 1 square mats were preferred.

A.O.B.

Allen reported that Patrick MUNNS was not available to continue with updating the Website. Designs for the Website to be discussed at a later date.

The subject of 'Incident Guide Lines' as proposed for the B.J.A. Insurance Cover took place. Eleanor Meeks offered to take charge of an Accident Form book so that every incident could be recorded, both for juniors and seniors.

April 2006 - Summary of General Meeting

George reported to the Committee that he had checked the price of judo mats, this being: one 2 x 1 at £95.76 plus p & p, or two 1 x 1 mats at £112.80, plus p & p.

Michelle said the two documents - Child Protection Policy and Code of Ethics were nearly ready and would be complete in a weeks time.

Michelle agreed to provide a copy of the list of names of juniors where Photograph Consent Forms had been completed, so that these can be indicated in the Clubs Register.

The Website is now complete and will be updated regularly over time. Cost of this was £30.00 which was paid to Patrick.

A discussion took place as to whether we should have just one class of juniors or to split the class as we are at present. Margaret explained that she taught complete beginners, junior and seniors, breakfalls, basic techniques and terminology, which Jonathan Swift thought this well worthwhile. It was later agreed by all that we carry on as before and have the beginners separate from the main class.

George said the Clubs Constitution was over 30 years old and thought we should think about any amendments/changes we felt necessary. Proposals should be published prior to an A.G.M. in August/September.

It was agreed that Allen would hold the title 'Head Coach' and that this amendment should be considered for the Constitution.

It was also agreed that there should always be two to three Coaches on the mat at each junior session - one qualified Coach per twenty students is a requirement.

It was stated that two of the parents were very interested in raising funds for the Club and that Derek Colt, John Dearden and Karen French had offered to support us in this venture. George said that we should take full advantage of any help.

Allen offered to send out an E-Mail to try and appoint a 'Fund Raiser' and hopefully to form a Fund Raising Committee.

The subject of purchasing a second hand mini-bus was discussed and Michelle said one could be purchased for around £3,000. Michelle also stated that she was a qualified mini-bus driver.

It was agreed that we should continue to grade the 1st and 2nd Mons as a group and after that, assess their standard with a time scale of approximately six months. It was suggested that we could then grade them as and when we thought they were ready.

Allen said he had 40 trophy's at home and suggested we hold a friendly team competition and a Club Championship annually, with three weight groups. Top girl and top boy trophy. A provisional date was set for either the 11th or 18th May.

6th February 2006 - Summary of General Meeting

Saffron Walden Judo Club are now in possession of a First Aid Kit which will be brought along to every club session.

Documents on Child Protection Mission Statement, Code of Conduct of Coaches and SWJC Complaints Procedure are now ready to be issued to all committee and sub committee members for final approval. They will then be added to the Website.

A brief history of our Club is to be added to the SWJC Website.

The new updated Club Membership Form has now been circulated to all members,which includes information on any medical condition and parent/guardian details.
These forms are now being filled in, signed, and returned to the Club. A copy of this form will be added to the Website.

Annual Subscriptions are unchanged at £3.00 for senior members and £2.00 for juniors.

Photographers from the local papers will attend in the near future to do an article to publicise the Club. All junior parents were handed a consent form to get their permission for their child to be photographed. These forms have now been signed and returned.

The Club will hold two 0 - 6th Mon Gradings per year and hope to re-introduce a Club Championship.

Date of next meeting 03.04.06.

8th December 2005 - Summary of General Meeting

George opened the Meeting by giving a brief history of the 'Club'.

George told the committee that he would be standing down as Chairman as from this date and that a new Chairman will be elected later in the meeting.

He stated the main reason for calling the meeting was to discuss the move to Dame Johanna Bradbury School, Ashdon Road. It was reported that this venue would be less distracting for the juniors, larger and, subject to availability and booking, could be used at weekends. We would also be allowed our own key to let ourselves in and lock up when we leave.

The first session at this new venue is to be Thursday, 5th January, 2006.

It was suggested by Allen that the judo mats could be moved out of the Lord Butler Leisure and Fitness Centre after the class on 15th December, 2005. Allen offered the use of his car trailer ready for them to be transported to Dame Bradbury's on Wednesday, 21st December.

Allen stated that E-mails would be sent out, together with a map, directions and details of the new address to both junior and senior members. George said he would go through the Club Register to make sure all are notified of our move.

With the higher charge of the venue, it was decided to raise the mat fees from £2 to £3 per session. Annual Subscriptions will remain the same, £2 for juniors and £3 for seniors.

New Membership Forms will be issued to everyone. They will have the new address and include extra questions for parents to state any allergies, medication, contact numbers and E-mail addresses.

Johnathan Swift suggested that we could do an article on the Club for the Press - this to be looked into! Allen stated that no photographs could be taken of anyone under the age of 18without the written permission of their parents.

Michelle gave a short report on Child Protection Policy. George stated that we needed someone to take charge of this and asked Michelle if she would be willing to take this on. Michelle agreed to this and Eleanor offered to assist Michelle with this task. All present were in favour and agreed to this.

It was stated that anyone who helps out on the junior class has to be CRB checked and make personal disclosures. George stated that, at present, only Allen, Margaret, Michelle and himself were CRB checked. It was also stated that parents are always encouraged to stay and watch the class.

A discussion on 'bullying' took place and it was agreed that if it ever arose, it would be dealt with straight away.

Allen agreed to be the clubs First Aider In Charge and would purchase a first aid box, keep it maintained and generally look after it. Eleanor offered to assist him.

George said there MUST be a qualified Coach on the mat at all times. At the moment this is Allen and George. Michelle said she hoped to be qualified by the end of February, 2006, and George stated that Christopher also hoped to be qualified soon after.

Patrick agreed to get a Web site up and running and was given a 'free hand' to do this. Allen said that Maynard would also add information on our move on the BJA East web site.

It was suggested that we could look at obtaining a grant. This could be used to improve and develop the club and it's members. Sometime in the near future we should replace some of our older mats.

George at this point, retired as Chairman.

Two names were put forward for election to this post; Johnathan Best and Allen Goddard. A vote took place and Allen was unanimously voted to this position. Allen said he was honoured to take this role on.

Jonathan, on behalf of the Club, thanked George for all his work as Chairman over the years.

It was agreed that the Senior Class will run an extra half hour; 8.30 p.m. to 10.00 p.m.

Margaret Browning
Secretary.

17th November 2005 - Summary of General Meeting

Members Present: George Browning, Margaret Browning, Allen Goddard, Michelle Camp, Christopher Meeks, Eleanor Meeks, Jonathan Best, Neil Green, Norman Harris, Patrick Munns, Jamie Slack.

Non Members Present: Mrs.Cook, Mr. Welch, Mrs. Welch, Mr.Gomez, Mrs. White.

Apologies: Jonathan Swift, Steve Keen, Mr.& Mrs. Slack.

The Chairman, George Browning welcomed everyone to the Meeting.

George explained to the Meeting that only fully paid up senior members of the Club who had been senior members for the previous twelve months, could become members of the Committee, and that only members who had served on the Committee for the previous twelve months could hold the position of Club Chairman, Treasurer or Secretary, and that they also had to be a paid up member of the B.J.A. (full or social membership).

He further explained that any parent could join the Club by paying the Annual Membership Subscription, however, any member could be co-opted to form a Sub Committee to carry out a particular job.

Election of Committee Members:

George asked for volunteers from senior members of the Club to serve on the Committee.

Allen Goddard, Jonathan Best, Michelle Camp, Neil Green, Christopher Meeks, Eleanor Meeks, Jamie Slack, Jonathan Swift,and Patrick Munns, put themselves forward for election.

George further asked if any of these would be prepared to take on the position of Club Secretary, Treasurer or Chairman, should any of these positions become vacant.

Allen Goddard, Jonathan Best, Michelle Camp and Neil Green said that they would be prepared to do so.

These four were unanimously elected to the Committee and Christopher Meeks, Eleanor Meeks, Jamie Slack, Jonathan Swift, and Patrick Munns, were unanimously elected to a Sub Committee.

Proposed new venue!

Allen Goddard reported on the present position of the proposed club move to larger premises. He stated that, at present there is some uncertainty about the arrangements that we understood had been agreed. He said that he would report back to the Committee as soon as he had clarified the situation.

The next meeting should be held as soon as possible, and before mid December when the B.J.A. Club Membership Renewal Application will be due.

George thanked everyone for attending the Meeting.

Meeting closed at 9.45 p.m.